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The Family Educational Rights and Privacy Act of 1974 (FERPA) gives University students the right to view educational records (records, files, documents, and other materials that contain information directly related to the student and maintained by the University) maintained in the various University offices.
Educational records do not include (a) records of instructional or administrative personnel that are personal in nature and are not accessible to any other person; (b) records maintained by physicians, psychiatrists, psychologists or other recognized professional or para- professionals; or (c) financial records of parents.
Students who wish to view their files should indicate that they wish to do so to the University official responsible for maintaining that particular file. An appointment will be made for the student to view the file within a reasonable amount of time. Parents of dependent students (as defined by the Internal Revenue Service) have the same right of access to the records of their dependents.
The Privacy Act permits the University to release, without student consent, directory information. Directory information at Spring Arbor University includes a student’s name, address, telephone number, major field of study, place of birth, participation in officially recognized activities and sports, weight, and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent educational agency or institution attended. Students who do not want directory information released must submit a request in writing to the Office of the Registrar. The University will communicate academic and behavioral information to parents when appropriate.
Information on the types of educational records maintained by Spring Arbor University, officials responsible for maintaining records, persons who have access to such records, purposes for which these persons have access to records, and procedures for correcting inaccurate records is available through the Office of the Registrar.
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